Administrative Assistant (Internal Audit)

Role of Post
The Administrative Assistant is responsible for coordinating administrative activities and secretarial work within the Division/Department. This role focuses on liaising with counterparts on administrative matters, managing comprehensive filing system and maintaining strict confidentiality on all information.

Primary Duties

• Draft correspondence including but not limited to minutes of meetings, reports, internal and external communique
• Schedule meetings, organize travel arrangements, manage deadlines, and prepare agenda packages for Board and Committee sessions.
• Assist in the coordination and monitoring of the Internal Audit Department’s Annual Audit Plan and work schedules.
• Assist the Internal Audit team with audit assignments, as required.
• Organize the requisition for the supplies that are needed for the effective operation in the department and assist in compiling and monitoring the division’s budget and expenditure data.
• Review and process overtime claims, subsistence allowances, and travel claim in accordance with approved policies and procedures.

Requirements
Education: Diploma in Management, Finance, Public Administration or related field Experience: three (3) years’ experience administrative or one year in auditing environment Proficiency in word processing and desk top publishing Skills & Attributes: Attention to detail, strong communication, analytical skills and results-oriented Ability to work under pressure to meet deadlines

Job Benefits

• Uniform Provided
• Health and Life Insurance, Pension Plan upon Confirmation
• Annual Leave – 35 Calendar Days
• Vacation Allowance
• Training & Development Opportunities

How to Apply
Send your application to hr@guyoil.gy.